Take overflow phone calls for staff, provide computer system backup, and cross-train in all administrative duties within the department.Work collaboratively with Executive Assistant and business partners. The Personal Assistant works directly with the Executive Assistant to the Vice President in the planning, execution, and communication of their responsibilities and often handles confidential cost/expense or business-related information with professionalism and integrity. The Personal Assistant provides responsive and high-quality services in a high-pressure, dynamic environment and consistently demonstrates a strong sense of accomplishment in collaborative efforts to meet the needs of the department. The Personal Assistant performs all administrative and clerical duties in connection with supporting the department. Expected to work longer hours from time-to-time as business demands may require.Ability to function at a high level with minimal supervision, stay organized and adjust to constantly changing priorities.Proficient with Microsoft Office suite (Outlook, Excel, PowerPoint, Word).Analytical and problem-solving abilities with keen attention to detail.Strong organization skills, and ability to manage multiple tasks simultaneously.3 to 5 years of proven experience working in a fast-paced environment in an administrative capacity, interfacing internally and externally.Attends and participates in meetings with the building as needed.Promotes a safe work environment and appropriately reports any safety concerns.Assists in event planning as needed by the direction of the Associate Office and People Manager.Maintains the readiness and the calendars of all the meeting rooms.Organizes and controls the expenses of the CEO & President.
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